Task emails and essential role-based communications

The restrictions that apply to marketing communications such as newsletters do not apply to the type of emails that are essential for a Cochrane contributor to carry out their role. 

Examples include:

• Workflow emails within Editorial Manager, Engage, or other Cochrane systems
• Personal emails to named individuals about a specific task
• Essential updates to all people with a core role about a new Group policy

Editorial Manager should be used fully at all stages of review production. When you store data in Editorial Manager, you do not need to worry about data protection compliance. Data in Editorial Manager are Cochrane’s responsibility.

When sending emails, try not to send any attachments which include personal data. If this is unavoidable, use a password protected file and send the password in a separate email.

If you are uncertain whether a planned email message requires consent or not, please contact support@cochrane.org.